Natcos is primarily a bulk crude oil storage facility situated in KwaZulu Natal. Crude oil (at the Prospecton facility) is received via the offshore single bouy mooring (SBM) and pumped into tanks via the 48” underground pipeline. The product is then stored and all ballast water is allowed to settle and drained from the storage tanks before being transferred to the Fynnlands facility or directly to Petronet via a 16” pipeline. The Prospecton facility receives stores and dispatches only crude oil and consists of 15 x 32 700m3 bulk storage tanks.
Different refined products (Petrol, Diesel and Reformate) can be received into the four tanks at Site 1. The white oil products are received via the Berth 9 facility situated ± 2km from Site (Durban Harbour) and distributed to Natref via Petronet and also customers operating within the Cutler Complex.
ABOUT THE ROLE / PURPOSE OF THE JOB
The main purpose of this job is to ensure the delivery of a portfolio of material Purchases in order to meet stakeholder requirements. To achieve the lowest total cost supply base and sourcing competitiveness for a portfolio, through the procurement process. To proactively ensure that critical materials purchases are delivered on time and in-full and minimize the impact of overdue and partial deliveries.
This position reports to the Manager: Supply Chain Operations Support
FUNCTIONAL OUTPUTS
The successful candidate will be responsible for, but not limited to the following:
Execute the procurement process to ensure that cycle time requirements are met, and bottlenecks resolved
Interpret demand signals to create purchase orders for materials and ensure timely PO close-out
Execute all expediting activities for POs created
Be accountable for timely escalation with suppliers in cases of delivery time or quality breaches.
Promote collaboration & integration amongst suppliers and, where applicable with materials end users to embed and reinforce a perception of a single supply chain
Ensure suppliers are adequately aware of all requirements and protocols (SHE, risk etc.) to enable them to service Natref.
Release Purchase Orders within established DoA framework
Manage suppliers within portfolio of work
Issue and reconcile petty cash on a weekly/monthly basis
Average PR to PO conversion time.
Supply Chain policy and procedure compliance.
Adherence to Natref's procurement policies, procedures and guidelines.
Overall OTIF delivery on POs created (management of overdue Purchase Orders)
PO ‘health’ checks - in terms of PO tracking, and close-out.
Critical / key items proactively expedited.
Late / overdue deliveries (non-critical) deliveries resolved in a timely manner.
Issues identified, recorded, mitigated and where applicable escalated appropriately.
OTIF delivery across multiple suppliers, potentially outside of portfolio.
No supplier breaches or non-conformance incidents as a result of suppliers not being aware of requirements and protocols.
Release within lead times and governance framework.
Ensure suppliers deliver and adhere to quality, legislative and/or SHE requirements.
Screen new and one time vendor applications as well as ensuring updated records on vendor master
JOB REQUIREMENTS
- Driver’s license (Code 8/10) (Must)
Qualifications:
- Full N3 or Grade 12
- Diploma in Procurement Supply Management or equivalent
- 3 years procurement relevant experience
KEY COMPETENCIES REQUIRED
Required outputs include, but not limited to:
Functional
- Basic Concepts and Understanding
- Supply Chain Development
- Supply Chain Enablement
- Procurement Management
- Supply Demand Management
- Facilities and Materials Management
- Leadership, people management and values
- Understanding the complexity of value chains and interdependencies of units and stakeholders.
- One Sasol mindset
- Shapes business strategy
- Business acumen
- Customer Focus
- Drives accountability and high performance
- Fosters teamwork and collaboration
- Leverages diversity and inclusion
- Nurtures and coaches
- Builds partnerships
- Develop self
Relationships, teamwork and collaboration
Consistently meet customer and business needs and requirements
Work site correcting of deviations to lack of/poor work practices
Build constructive working relationships with manager, peers, clients and other service providers
Communicate and behave professionally so that own actions will result in high level of credibility, trust and respect
Inform Divisions of deviations
Listen to Divisions issues and feedback
New ideas, thinking and approaches adopted and supported by the business
Gives input at "toolbox talks" to improve plant safety
Internal
1. Escalate procurement issues (Daily)
2. Report on procurement status (Weekly)
3. Clarification of demand signals to enable PO creation (Daily)
4. Handover of appointed suppliers where required (Daily)
5. Liaise with Contract Specialist and other procurement colleagues for clarification and assistance (Ad-hoc)
External
1. All interactions related to the commercial process (Daily)
2. Expediting of overdue and critical materials/services (Daily)
3. SLAs with suppliers and service providers (Quarterly)
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Operating entity: Natcos
Position: Buyer
Geographical area: Prospecton
Role category: Process Implementation
Closing date: 13 January 2019
